IVE TRAVEL LTD
and
Hotel Name:___________________________________
Address:______________________________________ ______________________________________________ Telphone:_____________________________________ Fax:__________________________________________
(Herein “Hotel”)
The parties agree to the following:
1. The dates of this agreement shall be ___________________ through__________________
for IVE Travel’s_______________________________________________Program(s).
2. ALLOTMENT / DATES
A. See the attached space addendum for dates and required allotment. B. All rooms are to be distributed evenly throughout the Hotel.
C. Those rooms designated as V.I.P. or lnner Circle on the rooming list will be
accommodated in the best allotment.
3. RATES
Per Twin Single Triple Room Dates of Operation/Season Room Room Rate Rate
____________________________ ___________ ___________ __________ ____________________________ ___________ ___________ __________ ____________________________ ___________ ___________ __________ ____________________________ ___________ ___________ __________
A. The above rates are per room, per day, net of any commission.
B. The above rates are in________________currency,including daily breakfast.
□ Buffet Breakfast includes such choices as scrambled eggs, bacon, sausage, juices,
breads, cheese, meats, cereals, jam, butter and yogurt. □ Continental Breakfast includes such choices as Coffee, juices, breads, cheese,
cereals,jam, butter and yogurt. □ Sit-down Breakfast includes_______________________________________
Sample-hotel contract Agremeent Page 2
3. RATES-continued
D. Tax and Service Charges
□ Tax and Service charges are included in the above rates. □ Tax and Service charges are not included in the above rates:___________________
E. Porterage
□ Porterage is included in the above rates. □ Porterage is not included in the above rates:_____________________ □ Porterage will be paid directly on site. □ Porterage will be paid to the hotel’s account.
4. PROMOTIONAL
A. The first________single room(s) per departure will be at half the twin room rate. Date range if applicable:____________________________________________
________________________________________________________________ ________________________________________________________________
5. MEAL RATES
Lunch Dinner Program Code Buffet/Three-course meal with coffee _________ ________ ____________ Buffet/Three-course meal with wine _________ ________ ____________ * * * * * * * * * * * * * * * * * Rate Program Code Breakfast buffet or Sit-down _________ _________________ Special Farewell/Welcome dinner with wine _________ _________________ Box lunch with beverage _________ _________________
Includes: _________________________________________________________________ Open Bar _________ __________________ Includes: _________________________________________________________________
Hours: _________________________________________________________________
A. The above rates are per person,net of any commission. B. Tax and Service Charges
□ Tax and Service charges are included in the above rates. □ Tax and Service charges are not included in the above rates:___________________
Sample-hotel contract Agremeent Page 3
6. WELCOME RECEPTION
The Hotel will provide this complimentary either on the evening of arrival or on the morning
of arrival.
Evening: Included items _____________________________________________ Location _____________________________________________ Morning: Included items _____________________________________________ Location _____________________________________________
7. BRIEFING
A Briefing Room located ________________________will be available from(time)_______ For each arrving group with theater-style seating for_______________passengers.There will be no charge for this room.
8. HOSPITALITY DESK
The Hotel will provide complimentary, a desk with chair and telephone at (location)_______ in the Hotel. IVE Travel Ltd will assume all telephone charges for this Desk without Hotel surcharges.The Hospitality Desk will be used during (time)__________________________.
9. COMPLIMENTARY POLICY
The Hotel shall provide the following for each group:
A. ____complimentary twin room(s)per ____twin rooms utilized non-cumulative. B. ____complimentary twin room(s)per ____twin rooms utilized cumulative.
C. The Hotel will provide comlimentary single room accommodations for the IVE Travel
Ltd Manager(s) and Coach Driver(s) (in addition to the above mentioned complimentary rooms). The Tour Manager(s) and Coach Driver(s) will receive meals as contracted for passengers on a complimentary basis.
10. STATUS REPORT
IVE Travel Ltd will advise the Hotel as to the number of rooms requred for each group according to the following schedule prior to arrival:
A. Preliminary Status-From 90 days prior to services renderd, a status report will be sent to
the hotel on a monthly basis via facsimile showing the number of rooms sold . Names and room lists are not required for these updates. Remaining room allotments will not be released at this time.
B. Final numbers-30 days prior to services rendered with final room lists.
C. Cancellation penalties will not apply provided IVE Travel Ltd adheres to the above
schedule..
Sample-hotel contract Agremeent Page 4
10. STATUS REPORT-continued
D. IVE Travel Ltd strives to provide an excellent travel experience for our passengers,
measured by our Tour Member reports. Should the Hotel not meet a minimum of 50% Excellence, as measured by these reports, IVE Travel Ltd will advise quality issues in writing to the Hotel and will require a response within 48 hours of notification as to the action that the Hotel will take to rectify the situation. Should the Hotel continue to not meet the 50% standard of Excellence,IVE Travel Ltd reserves the right to terminate this ageement, without futher notice or penalties.
11. PAYMENTS
A. The Hotel will invoice IVE Travel Ltd via facsimile upon comletion of services
rendered or trip completion. The invoice will be based on the actual services rendered.
B. IVE Travel Ltd will make payment to the Hotel directly 30 days of receipt of
invoice.
12. ACCOUNTS PAYABLE INFORMATION
(please fill out the information below completely in order to avoid delayed payment) Bank Name: ________________________________________ Bank Address: ________________________________________ City, State(Prov.),
Postal Code: ________________________________________ Country: ________________________________________ Beneficiary: ________________________________________ Bank Routing: ________________________________________ Account Number: ________________________________________
International Only
Swift Code: ________________________________________ Bank Code (other): ________________________________________ Intermediary Bank Name: ________________________________________ Intermediary Bank ABA#: ________________________________________ Intermediary Bank Address: ________________________________________ City, State(Prov.),
Postal Code: ________________________________________ Country: ________________________________________
13. OPTIONS
The Hotel hereby grants IVE Travel Ltd the option to reserve the same number of rooms contained herein and place its groups at the Hotel from 2003 to 2008 at a maximum rate
increase of three (3%) percent per year.
Sample-hotel contract Agremeent Page 5
14. NOTICES AND COMMUNICATIONS
A. Notices and communications will be addressed to IVE OFFICE PERSONNEL as
follows:
HONG KONG OFFICE Finance Contact : Operations Contact :
Name: ____ ABC Chung ________ Name: __OPQ Chan___________ Title : __ACCOUNT PAYABLE __ Title : OPERATIONS_________ Address: __123SUCCESS STREET _ Address: 123 SUCCESS STREET__ _CENTRAL,HONG KONG CENTRAL,HONG KONG Tel: Country&City Code: 852 _____ Tel: Country&City Code: 852______ Number: 123 4567 _____ Number: 123 4567_______ Fax; Country&City Code:__852 ____ Fax: Country&City Code:___852______ Number: __123 4567 Number: 123 4567_____ Email: ABC CHUNG@TRIAL.COM Email: XYZ WONG@TRIAL.COM
KOWLOON OFFICE Finance Contact: Operations Contact : Name: ___N/A_ ______________ Name: __XYZ Wong______________ Title : __ ____________ Title : DIRECTOR OF OPERATIONS_ Address: __ __________ Address: Room 001,HAPPY STREET_ _ _________ KOWLOON TONG _________________________ KOWLOON_______________ Tel: Country&City Code: _______ Tel: Country&City Code: 852______ Number: ________ Number: 9876 5432______ Fax; Country&City Code:__ _ __ Fax: Country&City Code:___852______ Number: __ _______ Number: 9876 5432_____ Email: ____ Email: XYZ WONG@TRIAL.COM
B. Notices and communications will be addressed to the HOTEL OFFICE PERSONNEL as follows:
Rooms Division Manager: _____________________________________ Title: _____________________________________ Address : ______________________________________ Telephone : Country Code :_______City Code:__________ Number :_______________________________ Facsimile: Country Code :_______City Code :__________ Number: _______________________________ E-Mail: ______________________________________
Sample-hotel contract Agremeent Page 6
Billing Contact Name:_____________ Tel: _____________ Fax: ______________ Food & Beverage Mgr Name:_____________ Tel: _____________ Fax: ______________ Front Office Manager Name:_____________ Tel: _____________ Fax: ______________ Tour Coordinator Name:_____________ Tel: _____________ Fax: ______________
15. The Hotel agrees not to accept any bookings from Collette Tours,Vantage,Far and Wide, Sun
Holidays,Unitours,Go Ahead Vacations, SAGA Holidays,Odysseys Unlimited,Inc and any other direct competitors of IVE Travel Ltd as mutually agreed.
16. The Hotel agrees to defend, indemnify and hold harmless IVE Travel Ltd ,its owners,
agents,officers directors,employees or any affiliated entity from and on acount of any loss, injury, damage,costs, attorney's fees and expenses incurred as a result of any act and/or omission by the Hotel and more espencially on account of any claims or suits filed against IVE Travel Ltd.
Sample-hotel contract Agremeent Page 7
17. LIBILITY INSURANCE
Employees of _____________________________ carries insurance coverage.
IVE STD Hotel Contract 7.13.00 (modified by EY) will fax IVE Travel Ltd a copy of
the Liability Insurance Certificate.
18. MISCELLANEOUS
This agreement represents the entire understanding between the parties and supercedes all
previous communications (whether in writing or oral ). Any changes made to this agreement must be in writing and signed by both parties.
Agreed to by:
__________________________________ __________________________________
Ivy Cheung
Regional Buyer & Director Product Development,Asia Product Development IVE TRAVEL LTD
__________________________________ __________________________________ Date Date
Address:
Hong Kong Office
Room 1234 Success Street Central Hong Kong
Tel : (852)1234-5678 Fax: (852)1234-5678
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